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2007 Annual General Meeting

Thursday July 26, 2007
7:00 pm
Vanguard Room
Travelodge
106 Circle Drive West
Saskatoon, Saskatchewan

Minutes of the 2007 AGM

AGM documents:

Voting delegates confirmed to date:

BC John Rance
Yukon Barbara Scheck
Alberta Andree Powers
Saskatchewan Kevin Ansdell
Manitoba Tim Lee
Ontario Ian Sidders
Quebec Bill Anderson
New Brunswick David Ross
Nova Scotia not yet confirmed

The deadline for motions to be submitted iwas July 10th. Motions received:

Motion 1

Moved by the COF Board of Directors

That the COF recognize two grades of members within Provincial/Territorial Associations, Annual and Casual. Provincial/Territorial orienteering associations continue to define their own membership classes but they must fit within one of these grades. An Association Annual member is a member of a Provincial/Territorial Association who pays an annual subscription, whether it is based on a calendar year or a twelve month period from the date of joining. Anybody awarded a Life membership by a club/association is also treated as an annual member. An Association Casual member is any member of a Provincial/Territorial Association who is not an Annual member. The grades would be used when discussing affiliation fees, insurance premiums and eligibility for participation in National Championships.

Background information:
The above motion is based on the recommendation of a report submitted to the COF board from an ad-hoc committee struck to address this issue. Their report is included here for additional background information.

Motion 2

Moved by the COF Board of Directors

That the COF Affiliation fees should be based entirely on participation. One person per event of orienteering at an assessable event represents one participation unit. Wayfaring groups shall count as a single unit. An assessable event is any orienteering event organized by the Association or one of its clubs for which an entry fee is collected but excluding: a) COC, NAOC and WMOC related events where a special levy is applied by COF; and b) Private events put on for other organizations, schools, companies, corporations etc. If there are two or more events on a single day each event will be counted separately.

Background information:
The above motion is based on the recommendation of a report submitted to the COF board from an ad-hoc committee struck to address this issue. Their report is included here for additional background information.

Motion 3

Moved by the COF Board of Directors

That the headquarters of the Canadian Orienteering Federation be changed from Dorval, Quebec to Calgary, Alberta.

Background information:
We are trying to get the COF paperwork with various government departments up to date. One bit of paperwork that is out of date is with Industry Canada in regards to the headquarters of the COF. The last paperwork they have on file indicates that that COF headquarters are in Dorval, Quebec.

Motion 4

Moved by ONB: David Ross and Stig Skarborn

That the COF support 75% of the WRE advisor travel expenses for WRE held at the Canadian Orienteering Championships .

Background information from ONB:
It is desirable to have some of the three designated World Ranking Events at the COCs but it also poses a financial burden on smaller hosting organizations.

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