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2008 Annual General Meeting

Saturday August 23
3:00 – 4:45 pm
Alma Activity Center

The AGM is the one time of year when all the members of the COF (the provincial/territorial associations) gather to discuss and decide on the business tasks of the association (such as electing board members, making changes to the constitution, reviewing the financial statements, etc). All are welcome.

If you are interested in a more general discussion about orienteering in Canada and how we can promote the development of orienteering in Canada, please join us at the COF panel discussion Thursday night as part of the COF conference.

AGM documents (to date):

  • July 6 letter to the provincial/territorial association presidents
  • 2008 AGM Agenda
  • 2008 President’s report
  • 2008 VP Finance report
  • April 2007 – March 2008 financial statements
  • Nomination form (word doc / pdf)
  • Motion submission form (word doc / pdf)
  • Application to host form (word doc / pdf)
  • Voting allocation
  • Minutes of the 2007 AGM
  • Minutes of the 2008 AGM

Voting delegates confirmed to date:

BC Alex Kerr
Yukon Erik Blake
Alberta Don Riddle
Saskatchewan
Manitoba Tim Lee
Ontario Ian Sidders
Quebec Randy Kemp
New Brunswick David Ross
Nova Scotia Ian Folkins

Nominations received to date:

For President: Charlotte MacNaughton (AB)

For Director: Alex Kerr (BC), Ian Sidders (ON), Mark Rosin (SK)

Event bids received to date:

For the 2010 Canadian Ski-Orienteering championships: bid received from Ontario > Stars Orienteering as the host club

The deadline for motions to be submitted was July 31st. Motions received:

MOTION 1

Moved by the COF Board of Directors

Move to amend the COF constitution with the following additions (IN ALL CAPS):

2.02 Election and Term – The election of directors shall take place at each annual meeting of members. Directors will be elected for two year terms and shall be eligible for re-election for further two year terms. The Past President, THE ATHLETES’ REPRESENTATIVE and the Executive Director shall be ex officio members of the Board of Directors. The elections shall take place in two parts…

4.061 ATHLETES’ REPRESENTATIVE – THE INDIVIDUAL WHO REPRESENTS THE NEEDS AND VIEWS OF NATIONAL TEAM ATHLETES ON THE BOARD OF DIRECTORS, AS ELECTED BY THE NATIONAL TEAM ATHLETES THEMSELVES, IS THE ATHLETES’ REPRESENTATIVE PROVIDED S/HE IS A FULL MEMBER IN GOOD STANDING OF A PROVINCIAL/TERRITORIAL ASSOCIATION. THE ATHLETES’ REPRESENTATIVE SHALL BE AN EX-OFFICIO MEMBER OF THE BOARD OF DIRECTORS AND MAY HAVE OTHER DUTIES ASSIGNED TO HER/HIM BY THE BOARD OF DIRECTORS. THE ATHLETES’ REPRESENTATIVE HAS FULL VOTING PRIVILEGES AT ALL DIRECTORS’ MEETINGS.

Background info: We would like to set up a mechanism to have an athlete representative to provide input to the COF Board. This is consistent with other national sport organizations in Canada and provides a mechanism for Canada’s elite orienteers to formally elect an athlete representative to be involved with organizations such as Athletes CAN. A draft policy regarding the election process will be available here shortly.

MOTION 2

Moved by the COF Board of Directors

Moved that, if Charlotte MacNaughton is re-elected as President, the maximum term for President be expanded to 2 and a half terms on a one time basis.

Background info: The COF constitution states that that the maximum consecutive length of office for an individual as President is two terms. Charlotte MacNaughton was elected as President after the position had been vacant for one year. Consequently, she was elected for one year to complete the term. She was subsequently re-elected for a two year term. Charlotte intends to seek re-election. If elected for a two year term, this would be over the maximum term by one year. If this one time exception is made and if Charlotte is re-elected, this would bring the president term schedule back on schedule. If desired, we can introduce an amendment to the constitution at next year’s AGM to allow a president to serve for 2 complete 2 year terms. In the case of a president stepping down partially into his/her 2 year term or the position being vacant, the person elected to serve out that term is still eligible for 2 consecutive terms after the partial term expires.

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